The regular semi-monthly meeting of the Board of Trustees of the Village of Menands,
held on Tuesday, February 21st, 2017 was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Steve Boulet, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
William T. Smith, Jr., Village Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor

Also attending: Chief O’Brien, Michael Steurer, Bill Garvey, Brian Marsh, John Stangle and Kirk Montanye.

The Mayor led the Pledge of Allegiance.

Open Forum:

Resident Bill Garvey complained about shopping cart and a subject shoveling snow into Broadway, he reported the incidents to Menands Police.

Bill also apologized for not being able to help with the Sweetheart Breakfast due to weather.

Resident Brian Marsh advised the Board that the lights on Rt. 377 and Rt. 378 are working. Mr. Marsh asked about the water main break on Van Rensselaer at Sky Hollow. The Mayor explained the break is not affecting any resident and NYS DOT and the Village agreed to wait until spring to make the repair after the black top plants open. Resident Marsh had questions about Budget discussion followed.

Resident Kirk Montanye asked the Clerk if the tree had been removed from Glenwood Road. The Clerk advised Mr. Montanye that the tree was removed the following day after notification. Resident Montanye asked when the Village Elections will be held and what seats are open. The Mayor and Clerk advised him that the Village Justice and two Trustees positions will be on the ballot.

A motion was made by Trustee Boulet, seconded by Trustee Nicoll to accept the minutes of the February 6th, 2017 Board Meeting.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting ABSTAINED
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Harris made a motion, seconded by Trustee Nicoll to approve payment for the following:

WARRANT # 18:

GENERAL totaling $105,909.21
WATER totaling $ 17,640.27
SEWER totaling $ 2,375.69
TOTALS $125,925.17

PAYROLL # 19: totaling $ 95,956.67
(02/03/17 – 02/16/17)

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Treasurer asked the board to approve the following: A resolution authorizing the Treasurer to transfer $12,000 from the General Fund Unappropriated Account to Account A.1420.0400 Contractual Legal Expense, to cover the cost of the legal services. Trustee Nicoll moved, seconded by Trustee Harris a resolution authorizing the Treasurer to transfer $12,000 from the General Fund Unappropriated account to account A.1420.0400 Contractual Legal Expense, to cover the costs for legal services.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Foley voting AYE
Mayor Grenier voting AYE

The following quotes were received for new copier leases:

1. Repeat Business: 2 color and 2 BW – $425/mo. Or 1 color and 3BW – $374/mo.
2. Toshiba: 1 color and 3 BW – $517.31/mo.
3. Eastern: 1 color and 3 BW – $447/mo.
4. National Bus: 1 color and 3BW – $504/mo.

Recommend staying with Repeat Business.

Trustee Foley made a motion, seconded by Trustee Nicoll to award the copier leases to Repeat Business for 2 color and 2 BW copiers in the amount of $425 per month.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Department Heads presented their Budget Proposals to the Board and answered all questions.

Chief O’Brien Police Department
Chief Steurer Fire Department
Treasurer Smith DPW and Village

After which the Treasurer reported the Tax Cap for the next fiscal year is 1.15 % or about $36,000.

After a discussion it was agreed to schedule the Boards Budget Workshop for Thursday, March 9th, 2017 at 5:30 P.M.

Treasurer Smith asked the Board to approve the purchase of new accounting program software. Trustee Harris made a motion to purchase the new account software from Logics LLC at a cost of $17,000, seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The following quotes were received for the electrical work to be completed at 280 Broadway:

1. Daniel McQuirk $6,575.25
2. Togan Electrical $5,980.00
3. Trevor Barcomb $7,295.99

Trustee Nicoll made a motion, seconded by Trustee Foley to award Togan Electrical the contract for electrical work at 280 Broadway in the amount of $5,980.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk informed the Board that Park Reservations will start at 8:00 A.M. on Wednesday, March 1st, 2017.

The Mayor stated while at NYCOM meeting she met with Auctions International who handles online auctions for municipalities. She asked the Clerk to contact them about Engine 425.

At 6:48 P.M. Trustee Harris made a motion, seconded by Trustee Foley to enter into Executive Session to discuss a personnel matter.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at 7:00 P.M.

A motion was made by Trustee Boulet, seconded by Trustee Foley to adjourn.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 7:01 P.M.

_________________
Donald Handerhan
Clerk

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