The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, July 17, 2017 was called to order by Mayor Grenier a 6:00 P.M.
PRESENT:
Megan Grenier, Mayor
Steve Boulet, Trustee
Diane Foley, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Paul Reuss, Exec Asst. to Mayor

ABSENT:

Seth H. Harris, Trustee
Stephen Rehfuss, Village Attorney

Also attending: Bill Garvey, Brian Marsh, Mary Burns, Jennifer King, Victor Przedelski, Mary Miles, Richard Rider, John Burkett, John Teitsch, Nancy & Bill Moreland, Eric Johnson.

The Mayor led the Pledge of Allegiance

At 6:00 P.M. The Mayor opened the Public Hearing for proposed Local Law # 2 of 2017 creating Chapter 83 Clothing, Donation, Bottle & Recycling Bins.

The Clerk read the Notice:

A Public Hearing will be held on Monday, July 17, 2017 at 6:00 P.M. in the Village Municipal Building located at 250 Broadway for a proposed Local Law # 2 Chapter 83 Clothing, Donation & Recycling Bins with the regular meeting to follow. Such Public Hearings are open to the public and are accessible to the handicapped. All are encouraged to attend or to present comments in writing.

A lengthy discussion followed.

Hearing no further questions or comments the Mayor closed the Public Hearing at 6:09 P.M.

The regular meeting convened at 6:09 P.M.

Mayor Grenier amended the appointment of Donald Handerhan as the Appeals Officer for Freedom of Information requests and reappointed Paul Reuss as the Appeals Officer for Freedom of Information requests.

Trustee Nicoll offered the following resolution and moved its adoption:

RESOLVED, that the reappointment by Mayor Grenier of Paul Reuss as the Appeals Officer for Freedom of Information requests for the ensuing official year be, and hereby is approved.

The resolution was seconded by Trustee Boulet.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mayor Grenier gave an update on renovation cost at 280 Broadway as received by the Village:

Building $150,000.00
Closing Costs $ 5,956.78
Construction $ 58,935.34
Engineering $ 9,710.00
Total $ 224,602.12

Mayor Grenier responded to recent comments made regarding violations of Open Meeting Law at Village Board Meetings:
As advised by NYCOM Council, Open Meeting Law does not require public comment at public meetings, although public bodies may choose to do so. There is no resident requirement to be heard.
Tentative Agenda – Open Meeting Law does not establish any rules regarding setting or modifying an agenda. Public bodies may add or remove items from the agenda at any time, even during a meeting.
Mayor Grenier read a letter from NY DOT that the speed limit will remain 45 MPH on Van Rensselaer Blvd. and permanent signs will be installed soon .

Open Forum:

Resident Bill Garvey offered to help clean-up after the Village Picnic. He also thanked DPW for cleaning up Irving Place.

Mr. Garvey is in favor of the Quiet Zone. He stated that hydrants on North Lyons Avenue are overgrown with weeds. The Clerk stated that Mr. Garvey had been in the office to report this and he was informed that DPW checked the hydrant and there is no hazard around the hydrant.

Residents Bill & Nancy Moreland asked if there was any update on the 5 Elmwood Road Apartment Project. The Mayor explained they have not returned to the Village with further information.

Resident Bill Moreland stated that at Polk-Switzer Park the grass is very high. The Clerk advised he would have DPW take care of it.

Resident Nancy Moreland asked if a trash can could be placed in the park. The Mayor stated she will speak to the DPW.

Resident Moreland also stated that there are doors and chairs along the tree line by the Bowling Alley. The Clerk advised he will have DPW check into it.

Bill Moreland stated how beautiful the Gazebo looks and thanked the Mayor for getting it installed.

Dave Teitsch complained about flooding on Menand Road due to the culvert next to the tracks being blocked from over growth and railroad ties in the culvert.

The Clerk advised Mr. Teitsch that he has contacted CP Rail Police Officer Mike Tracy and explained the problem. Officer Tracy contacted the department that takes care of the culverts, they sent two people down to clear up what they could to get the water flowing. They advised they are putting this issued on the list for a complete clean out.

The Mayor talked about the water problem on Sunday. She wanted to thank DPW, Menands Police and the Menands Fire Department. In less than one hour the water problem was fixed. All departments worked together looking for a possible water break. The DPW found the problem was a stuck valve that fills the lower service reservoir was stuck closed and no alarm went off. The problem has been corrected.

A motion was made by Trustee Nicoll, seconded by Trustee Boulet to accept the minutes of the June 19, 2017 Board Meeting.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll, seconded by Trustee Boulet to accept the minutes of the July 5, 2017 Annual Board Meeting.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting ABSTAINED
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Foley, seconded by Trustee Boulet to approve payment for the following:

WARRANT # 4:

GENERAL totaling $47,915.24
WATER totaling $14,061.80
SEWER totaling $ 115.50
TOTALS $62,092.54

PAYROLL # 3: totaling $87,444.95
(06/23/17 – 07/06/17)

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Resolution set forth below was duly offered by Trustee Nicoll who moved its adoption and was seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

PROPOSED RESOLUTION
AUTHORIZING SUBMISSION
OF AN APPLICATION FOR FISCAL YEAR 2017
NEW YORK STATE CONSOLIDATED
FUNDING APPLICATION

WHEREAS, grant funding is available through the NYS Consolidated Funding Application competition to select Regional Economic Development Councils to support local community development activities which are undertaken by eligible municipalities; and

WHEREAS, the Village of Menands, which is within the Capital Region Economic Development Council, is eligible to apply for such funding in the 2017 competition under the NYS Consolidated Funding Application Program through the NYS Department of State (DOS) Local Waterfront Revitalization Program (LWRP); and

WHEREAS, the Village Board has determined that such funding should be sought for a grant to complete a Local Waterfront Revitalization Strategy;

NOW, THEREFORE, BE IT RESOLVED, the Village Mayor is authorized to sign and submit an application for NYS Consolidated Funding Application funding for consideration in the 2017 competition; and

BE IT FURTHER RESOLVED, the Village will commit up to $13,750.00 in funding in order to meet the match requirements of 25% of the total project cost of $55,000.00 per LWRP guidelines.

BE IT FURTHER RESOLVED, the Village Mayor is authorized to sign all agreements, certifications and other documents required to complete the application and to accept a grant and administer the program that is proposed for 2017 NYS Consolidated Funding Application funding.

A motion was made by Trustee Boulet to adopt Local Law # 2 of 2017 Chapter 83: Clothing Bins Donation Bins, Bottle Bins and Recycling Bins, seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A Resolution was presented by Trustee Boulet, seconded by Trustee Foley to approve the following Fee Schedule for Recycling Bins:

Application Fee $ 100.00
Renewal Fee $ 50.00
Sticker Fee $ 25.00
Replace Sticker $ 15.00

Performance Bond $2,500.00

All fees may be waived for Non-Profits.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Eric Johnson from Chazen Companies spoke about the bid process and background checks of all bidders, he also explained the scale of work to be completed for the Park Drive Sanitary Sewer Main Replacement Project. A discussion followed.

The following bids were opened on July 12, 2017 at 2:00 P.M. for Park Drive Sanitary Sewer Main Replacement Project:

Gallo Construction $84,300.00
New Castle $85,430.00
Trustee Nicoll made a motion, seconded by Trustee Boulet to accept the Bid from Gallo Construction for the Park Drive Sanitary Sewer Main Replacement Project in the amount of $84,300.00.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Mayor Grenier read a letter from National Grid stating they are going in front of the Public Service Commission asking for a rate increase. There will be public hearing throughout the state and in capital region.

Mayor Grenier read letter from NYS DOT that there will be culvert repairs on I787 no dates were given.

At 6:46 P.M. Trustee Boulet made a motion, seconded by Trustee Nicoll to enter into Executive Session to discuss a personnel matter.
ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at7:43 P.M.

A motion was made by Trustee Foley, seconded by Trustee Nicoll to adjourn the meeting.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

__________________________
Donald Handerhan
Village Clerk

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