The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, November 21st, 2016 was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Steve Boulet, Trustee
Diane Foley, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
William T. Smith, Jr., Acting Village Clerk/Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor

Also attending: Bill Garvey, Brian Marsh, John Stangle, Paul Cooney, Rick Rogozinski, Anthony Hill, Robert Schanz, Peter Molinaro, John Tozzi, Don Adams, Mike Mackay, Lyle Darmetko.

The Mayor led the Pledge of Allegiance.

Open Forum:

Resident Brian Marsh inquired as to the leaf pickup, the Acting Clerk stated that leaf pickup will continue weather permitting.

Resident Rick Rogozinski asked if anyone had heard from DOT about the changes to Van Rensselaer Blvd. The Mayor stated that she was advised DOT was still reviewing the comments.

Mr. Tony Hill from PenFlex discussed the Villages Service Award Program and what changes were needed, questions were asked and answered. After which he stated he would forward a revised document to the Board for their approval. Mr. Hill also advised that the Board should work with the Fire Department to ensure correct reporting.

Mr. Don Adams from Creighton Manning Engineering updated the Board on the road sign study the Village requested. Mr. Adams said that there were several small items to finish and the report will be done.

John Tozzi of Creighton Manning Engineering reported on the NYS DOT plan for Van Rensselaer Blvd explaining that the traffic counts do work with the plan and that DOT has added a right turning lane at Wards Lane. He also discussed the proposed stripping and a suggestion to put cross walks at all the bus stops, DOT is reviewing that.

A motion was made by Trustee Harris, seconded by Trustee Foley to accept the minutes of the November 7th, 2016 Board Meeting.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Harris, seconded by Trustee Foley to approve payment for the following:

WARRANT # 12:

GENERAL totaling $81,049.36
WATER totaling $ 9,681.43
SEWER totaling $ 1,753.26
TOTALS $92,484.05

PAYROLL # 12: totaling $81,653.94
(10/28/16 – 11/10/16)

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Acting Clerk received IT Upgrade proposals from the following:

ABS Solutions $16,197 plus the option of $140/hr or an agreement
for IT support
BAS, Inc. $11,836 plus $4,752/Qtr for support, virus and recovery services
AAA Computer Solutions, Inc. $100/hr plus $100 per server and $50 per user.

After a discussion on the proposals Trustee Nicoll made a motion, seconded by Trustee Foley to approve the IT Upgrade proposal from ABS Solutions in the amount of $16,197 plus an option for support.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Acting Clerk advised he had received two proposals to move the Building Department files and equipment from the basement of 250 Broadway to 280 Broadway.

Mabey’s Moving & Storage, Inc. $1,255.00 + $250.00 for weekend move
Clark Moving & Storage $2,305.00 Weekday
$3,453.00 Weekend

After a discussion Trustee Foley moved, seconded by Trustee Harris to accept the proposal from Mabeys’ Moving & Storage, Inc. in the amount of $1,255.00 + $250.00 if moved on a weekend.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Treasurer requested the Board approve a transfer from the Unappropriated Fund Balance in the General Fund of $70,000 to account A.1440.0400 Contractual Expense Engineering to cover the estimated Engineering Costs for the remainder of the fiscal year.

Trustee Harris moved, seconded by Trustee Nicoll a resolution authorizing the Treasurer to transfer $70,000 from the Unappropriated Fund Balance in the General Fund to account A.1440.0400 Contractual Expense Engineering

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Acting Clerk requested that the Board hire Kenyon Pipe Inspection, Inc. at a cost not to exceed $5,000 to camera two additional spots of the sanitary sewer system. One the original sewer line to the Albany County meter and a section of sewer from Park Drive to Wards Lane. These two spots seem to have problems. After a discussion Trustee Harris moved, seconded by Trustee Nicoll to authorize Kenyon Pipe Inspection, Inc. to camera the two spots for a fee not to exceed $5,000.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk informed the Board the Seniors Christmas Party will be held on Sunday, December 4th from 12:00 P.M. to 3:00 P.M. at the Village Hall.

The Clerk informed the Board that the Annual Christmas Party for employees, retired employees and their guests will be held on Tuesday, December 20th, 2016 from 3:00 P.M. to 6:00 P.M. at Poppy’s Place.

Mayor Grenier proposed the appointment of Donald Handerhan for the position of Village Clerk. Trustee Foley, moved seconded by Trustee Boulet, the following resolution and moved to adopt, resolved that the appointment by Mayor Grenier of Donald Handerhan as Village Clerk for the remainder term of office to expire July 1, 2019 be and hereby is approved.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Mayor also advised the Board that Joshua Kinneston and Matthew Galuski were hired as laborers in the Department of Public Works, pending notification and pre work physicals.

The mayor also said a Retirement Party has been scheduled for John Sehl at Poppy’s Place on Wednesday, November 30th, at 4:00 P.M.

At 7:39 P.M. Trustee Boulet made a motion, seconded by Trustee Foley to enter into Executive Session to discuss personnel and legal matters.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at 8:00 P.M.

A motion was made by Trustee Boulet, seconded by Trustee Harris to adjourn.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 8:10 P.M.

_______________
William T. Smith, Jr.
Acting Village Clerk

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