The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, November 7th, 2016 was called to order by Mayor Megan Grenier at 6:00 P.M.

PRESENT:

Megan Grenier, Mayor
Steve Boulet, Trustee
Diane Foley, Trustee
Seth H. Harris, Trustee
Aileen Nicoll, Trustee
William T. Smith, Jr., Acting Village Clerk/Treasurer
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor

Also attending: Bill Garvey, Brian Marsh, Nick Costa, Tom Zabinski, Paul Zabinski, Kirk Montanye, John Stangle, Paul Cooney and Rick Rogozinski.

The Mayor led the Pledge of Allegiance.

Mr. Nick Costa representing the Developers of the proposed 4 unit apartment building at 354 Broadway discussed the project for the pre application conference. Mr. Costa answered all questions and will get revised plans to the Building Department for review. He also will need an EAF Form and a NYSDOT Permit.

Open Forum:

Paul Cooney inquired about the NYSDOT Route 377 Project and what their response was to the Board about the concerns presented at the last meeting. The Mayor responded that she talked to DOT and they are still reviewing all the comments from the residents before making comments or changes. However, they did add a turning lane to Sky Hollow Drive and Wards Lane.

Brian Marsh discussed an issue with DOT and the leaves on Van Rensselaer Blvd. The Mayor advised him that our DPW Foreman straightened out the issue with DOT.

John Stangle inquired if the Board has sent to DOT an official statement of what they want to see done to Route 377 (Van Rensselaer Blvd). The Mayor responded that John Tozzi from Creighton Manning is talking to DOT for the Village.

John also inquired about the construction trailer and fence on Broadway at the Humane Society property. Paul Reuss explained the situation and possible time frame for the project.

Kirk Montayne reported a problem with the street light by the Library and that the minutes from the first meeting in September were not on the website.

A motion was made by Trustee Boulet, seconded by Trustee Foley to approve minutes from the October 17th and 27th Special & Regular Board Meetings.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Harris, seconded by Trustee Foley to approve payment for the following:

WARRANT # 11:

GENERAL totaling $113,418.14
WATER totaling $ 2,869.39
SEWER totaling $ 219.38
TOTALS $116,506.91

PAYROLL # 11: totaling $ 92,295.71
(10/14/16 – 10/27/16)

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Paul Reuss led a discussion about his proposal to increase fees for Storm Water Pollution Prevention Plans; Site Plan Review Fees; Special Use Fees; ZBA Fees and Flood Plain Waiver Review Fees. After which Trustee Foley moved, seconded by Trustee Harris to accept the proposal from Paul Reuss and raise the following fees as requested;

An escrow deposit of $2,000.00, to pay for the fees and/or costs of any engineer, consultant or attorney designated by the Village Board to review a SWPPP document. The fee and/or costs charged by such engineer, consultant or attorney in connection with such review will be charged against the sum deposited in escrow. Any amount remaining shall be returned to the applicant within 45 days of final action on the review. Any amount exceeding the sum deposited in escrow will be billed to the applicant and payable within 45 days.

Site Plan – less than 1 acre $ 500.00
1 to 5 acres $1,000.00
5 to 10 acres $1,500.00
Over 10 acres $1,500.00 + $100.00 per acre over 10

Special Use Permit $600.00

ZBA – Area Variance $100.00
Use Variance $500.00

Flood Plain Waiver Review Fee – escrow deposit of $1,500.00, to pay the fees and/or costs of any engineer, consultant or attorney designated by the Village Board to review a Floor Plain Waiver document. The fee and/or costs charged by such engineer, consultant or attorney in connection with such review will be charged against the sum deposited in escrow. Any amount remaining shall be returned to the applicant within 45 days of final action on the review. Any amount exceeding the sum deposited in escrow will be billed to the applicant and payable with 45 days.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The acting clerk advised the board that only one (1) bid had been received for the surplus police vehicle. The bid was from Mike Farrell for $100. After a discussion Trustee Nicoll moved, seconded by Trustee Boulet, a resolution accepting the bid from Mike Farrell for the surplus police vehicle for $100.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

Trustee Boulet moved the following resolution concerning Health, Dental and Vision Insurance for Village eligible employees and retirees. For the 2017 calendar year the
Village will continue to offer the current MVP Platinum 1 Health Plan, and Guardian Dental and Vision Plans to eligible active employees with a 17% employee responsibility (Union contracts will supersede the % of employee responsibility and Health Plans.) Non-Medicare retirees will have the same choice (except without dental and vision) with a 10% retiree responsibility. Medicare eligible employees will continue to be offered the CDPHP Medicare advantage plan with a 12% retiree responsibility. The resolution was seconded by Trustee Foley.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

A motion was made by Trustee Nicoll to approve the Everbridge Contract for 2017 in the amount of $5,000.00, seconded by Trustee Boulet.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The Clerk read a letter from the Fire Company asking approval for the reinstatement to active status of Elizabeth Brickman. Trustee Nicoll moved, seconded by Trustee Harris to approve the reinstatement of Elizabeth Brickman as an active fire fighter.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

At 6:48 P.M. Trustee Harris made a motion, seconded by Trustee Foley to enter into Executive Session to discuss personnel and legal matters.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The regular meeting reconvened at 8:12 P.M.

A motion was made by Trustee Harris, seconded by Trustee Foley to adjourn.

ADOPTED:

Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE

The meeting was duly adjourned at 8:13 P.M.

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William T. Smith, Jr.
Acting Village Clerk

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